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Job Specification

  • Number of Vacancies: 1
  • Job Type: Full-time
  • Experience: 4 to 7 years
  • Job Code: JB102123
  • Expiry Date: Dec 12, 2017

Job Summary

  • Functional Area: Administrative
  • Job Role: Executive Secretary to CEO
  • Location:  Oman

Job Description

Reporting To: CEO 
  • Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attending meetings and keep minutes.
  • Receiving and screening phone calls and redirecting them when appropriate
  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for CEO and Board of Directors.
  • Handle confidential documents ensuring they remain secure
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Schedule meetings and arrange conference rooms.
  • Alert manager about cancelations or new meetings.
  • Manage spreadsheets.
  • Greet and receive visitor to CEO Office.
  • Prepare confidential and sensitive documents.
  • Coordinates office management activities.
  • Determine matters of top priority and handle accordingly.
  • Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
  • Perform other tasks as assigned by CEO on a day to day basis.